New York State Snowmobile Association Seeks Proposals
for Educational Forum and Annual Meeting
Annual weekend event draws more than 600 delegates, government
officials, speakers and guests to host community.
Click here for a complete copy of the RFP.
PINE BUSH, NY – The New York State Snowmobile Association (NYSSA) is accepting proposals for banquet, meeting facilities and lodging for its 20th Educational Forum and Annual Meeting in 2016. Held every April over three days, the weekend event draws representatives from the 240 member snowmobile clubs located across New York State.
The NYSSA Educational Forum and Annual Meeting typically draws more than 600 participants, accounting for more than 600 hotel room nights over a three-day period.
“The Educational Forum and Annual Meeting is a major highlight of every snowmobile season. It’s not only a way to recap the past winter and prepare for the coming season, but for our members and partners to make new connections and learn new skills to take back to their club members, said Dominic Jacangelo, Executive Director of NYSSA.
Sealed proposals from venues must be received by NYSSA by 5 p.m. on September 4, 2014. General requirements for hosting the Educational Forum and Annual Meeting include: hotel conference facilities to accommodate at least 600 participants, 2,000 square feet indoors for vendor booths, 6,000 square feet for large equipment display, hotels serving meals and meeting rooms wired for sound and digital presentations.
“The 2016 Forum will bring an incredible economic boost to the host community. We see more than 500 guests enjoy the local hotels, shops and restaurants during their stay every single year,” said James Elmore, President of NYSSA.
NYSSA typically seeks a two-year contract for the Educational Forum and Annual Meeting, and welcomes proposals that can offer a two-year engagement. This year’s Forum was held in Rochester, and the Association will return in 2015.
Click here for a complete copy of the RFP. Please direct any questions to Executive Director Dominic Jacangelo,